Officium Inc. (“Officium,” “we,” “us,” or “our”) is committed to safeguarding the privacy of our clients, partners, and website visitors. This Privacy Policy outlines how we collect, use, disclose, and protect your personal information in compliance with the Philippine Data Privacy Act of 2012 (RA 10173) and other relevant data protection laws.
1. Information We Collect
We collect personal information necessary for our business operations and provide services.
This may include:
- Personal Identification Information: Name, email address, phone number, and other contact details.
- Business Information: Company name, address, tax identification number, and other relevant business details.
- Financial Information: Billing and payment information, including bank account details.
- Employment Information: For payroll and HR services, we may collect employee data such as names, positions, salaries, and government identification numbers.
- Website Usage Data: Information collected through cookies and similar technologies, including IP addresses, browser types, and browsing behavior on our website.
2. How We Use Your Information
We use the collected information for the following purposes:
- To provide and manage our services, including business compliance, financial advisory, and office space solutions.
- To process transactions and send related information, such as invoices and confirmations.
- To communicate with you about our services, updates, and promotional offers.
- To comply with legal obligations and regulatory requirements.
- To improve our website and services by analyzing user behavior and preferences.
3. Consent and Opt-In Choices
We will ask for your explicit consent before we collect personal information from you through our website forms, email subscriptions, or other direct interactions. You will have the clear option to either opt in to provide your data or decline.
By opting in, you consent to collecting, using, and processing your personal data as described in this Privacy Policy. We will respect your decision if you decline, although this may limit your ability to use certain features or receive specific services. You may withdraw your consent anytime by contacting us using the details provided in the “Contact Us” section. We will promptly honor your request under applicable laws and ensure your data is no longer processed for the purposes you initially consented to.
4. Sharing and Disclosure of Information
We do not sell or rent your personal information to third parties. However, we may share your information with:
- Service Providers: Third-party vendors who assist us in delivering our services, such as payment processors, IT support, and marketing agencies.
- Legal and Regulatory Authorities: When required by law or to protect our rights and interests.
- Business Transfers: In the event of a merger, acquisition, or sale of assets, your information may be transferred to the new entity.
All third parties with whom we share your information are contractually obligated to protect your data and use it only for the specified purposes.
5. Data Security
We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:
• Secure servers and encryption protocols.
• Access controls and authentication procedures.
• Regular security assessments and updates.
6. Data Retention
We retain your personal information only for as long as necessary to fulfill the purposes outlined in this policy, comply with legal obligations, resolve disputes, and enforce our agreements. When your information is no longer needed, we will securely delete or anonymize it.
7. Your Rights
Under the Philippine Data Privacy Act, you have the following rights:
- Right to Be Informed: Know how your data is processed.
- Right to Access: Request access to your personal information.
- Right to Object: Object to processing your data under certain circumstances.
- Right to Erasure or Blocking: Request the deletion or blocking of your data.
- Right to Rectify: Correct any inaccuracies in your personal information.
- Right to Data Portability: Obtain a copy of your data in a commonly used format.
- Right to Damages: Seek compensation for damages sustained due to inaccurate, incomplete, outdated, false, unlawfully obtained, or unauthorized use of personal data.
To exercise these rights, please contact us using the information below.
8. Cookies and Tracking Technologies
Our website uses cookies and similar technologies to enhance user experience and analyze website traffic. You can set your browser to refuse cookies or alert you when cookies are sent.
However, some parts of our website may not function properly without cookies.
9. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of these external sites, and we encourage you to read the privacy policies of any third-party websites you visit.
10. Changes to This Privacy Policy
We may update this Privacy Policy occasionally to reflect changes in our practices or legal requirements. We will notify you of any significant changes by posting the new policy on our website and updating the effective date.
11. Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:
Officium Inc. Penthouse, Marajo Tower 26th Street corner 4th Avenue Bonifacio Global City, Taguig, 1634 Metro Manila, Philippines
Phone: +63 (2) 8396 8881
Email: info@officium.ph